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Great Opportunity for a Skilled Administrative Assistant or Executive Secretary

Great Opportunity for a Skilled Administrative Assistant or Executive Secretary

Herkimer County Industrial Development Agency is looking for a Full time Administrative Assistant. This is not an entry level position.


Administrative Assistant.

The Herkimer County Industrial Development Agency is currently seeking a full-time Administrative Assistant to provide support to the Executive Director and Office Manager in a variety of areas. This position requires a high level of confidentiality, good organizational skills and the ability to be a team player.

HCIDA Mission: Herkimer County Industrial Development Agency (HCIDA) is a public benefit corporation created by the Herkimer County Legislature under the NY State Industrial Development Agency Act. Its mission is to help create and retain job opportunities within the county by marketing the area to prospective new business and industry and by providing assistance to existing companies in the region looking to expand. The HCIDA serves as a coordinating agency for a variety of lending and financing programs offered by local, regional, state and federal agencies for the purpose of job creation and retention.

RESPONSIBILITIES & DUTIES GENERAL: Answer phones, greet visitors, manage correspondence and monitor supplies; Create, maintain, and enter information into databases; Operate office equipment, such as fax machines, copiers, or phone system; Compose, type, and distribute meeting notes; prepare agendas and notices; Proficient use of e-mail using GOLDMINE for scheduling and disseminating information; Good knowledge or Microsoft WORD and EXCEL.

FINANCIAL: Monthly reconciliation of bank statements, balance reports and loan fund documents; Assist with accounts payable, prepare project fee billing, record loan payments; Process and maintain records of check requests and reimbursements; Recordkeeping management regarding project files, company insurance and job tracking; Daily use of QUICKBOOKS.

MARKETING FOCUS: Maintain agency website and Facebook account; Capture photos and information about agency events and developments for media use; Occasional use of Microsoft POWERPOINT; Represent the IDA at various meeting and events.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge: Clerical-Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology; English Language-Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; Customer and Personal Service-Knowledge of principles and processes for providing customer and personal services. Skills: Writing-Communicating effectively in writing as appropriate for the needs of the audience; Active Listening-Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate; Reading Comprehension-Understanding written sentences and paragraphs in work related documents; Speaking-Talking to others to convey information effectively; Time Management-Managing one's own time and the time of others. Abilities: Oral Comprehension-The ability to listen to and understand information and ideas presented through spoken words and sentences; Oral Expression-The ability to communicate information and ideas in speaking so others will understand; Written Comprehension-The ability to read and understand information and ideas presented in writing; Written Expression-The ability to communicate information and ideas in writing so others will understand.

MINIMUM QUALIFICATIONS: (1) Associate's Degree and 2 to 4 years' experience in office management; (2) Salary commensurate with experience; (3) Herkimer County residency required. Applicants to mail or E-mail their resume and cover letter to: ATTN: Stacey Holleran, Office Manager, Herkimer County Industrial Development Agency, 420 E. German Street, Suite 101A, Herkimer, NY 13350 E-mail:  Deadline to apply is 4:00 PM, Monday, September 24, 2018. No phone calls or in-person inquiries about the position please.