Community Action Partnership is Hiring


Fiscal Manager

Agency: Community Action Partnership

Classification: Exempt


Community Action Partnership for Madison County is a private, non-profit, anti-poverty agency that assists individuals and families through a variety of programs. Established in 1983, the agency provides services in Madison, Herkimer and Oneida counties from five office locations. The agency is guided by a strength based philosophy that all individuals and families have strengths and that identifying and building on those strengths makes change possible. Some of the primary programs offered by the agency are Healthy Families, Early Head Start, WIC, Transitional Housing, crises management, parenting and mentoring.


Work with the Fiscal Director to ensure efficient fiscal department operations, accuracy and security of the financial records, adherence to internal controls and compliance with not-for-profit grant and governmental regulations. Able to perform all fiscal department operational tasks at a high level of proficiency.

Responsible for monitoring all cash accounts and cash receipts. Supervise staff performing fiscal cash receipt functions. Implement internal control procedures.

Responsible for monitoring all cash disbursements. Review vendor invoices or Check Request Forms approved by Executive Director or Program Managers.  Ensure appropriate allocation of costs to programs in accordance with agency Cost Allocation Plan. Monitor staff performing accounts payable functions. Oversee purchasing functions of the agency.

Oversee preparation of bi-weekly payroll. Review reports and tax returns provided by payroll service and confirm timely deposit of employment taxes. Monitor and approve changes in grant allocations, pay rates and deductions and addition of new staff. Supervise administration of employee benefits, payments to vendors and employee benefit hour records.

Assist in the preparation of financial reports to federal, state, local and private investors as required under grant contracts. Maintain compliance with contractual regulations and reporting requirements. Cooperate with all investors by responding to inquiries and providing information. Ensure that all vouchers are submitted and payments received as due. Maintain financial reporting calendar.

Assist the Fiscal Director while working with the agency’s independent auditors and auditors from grantor agencies during site visits. Assist in the organization and presentation of all records and information as requested.

Set up all financial books in the agency for all programs at the beginning of each fiscal year and each contracted budget year.

Oversee preparation of IRS 1099-Misc tax forms to independent consultants. Review W-2 forms from payroll service.

Supervise annual physical inventory review.


  • Bachelor’s degree in Business Administration, Finance or Accounting and a minimum of three years’ experience, not-for-profit accounting experience preferred.
  • Personal computer experience using computerized accounting system (Fund EZ or comparable grant accounting software,) Microsoft Excel, Word and Outlook software.
  • Ability to work with staff, private and public investors, and vendors.
  • Valid driver’s license and own transportation.
  • Must be able to pass an acceptable background check. Employment will be conditional pending the outcome of the check.

Candidates must be able to pass an acceptable background check. Employment will be conditional pending the outcome of the check.  If you are interested in being considered for this position, please submit your resume and cover letter to:


Early Head Start Education and Disabilities Service Coordinator

Community Action Partnership for Madison County

Canastota, NY


This position is designed to assist the Early Head Start Program Manager in the coordination and implementation, in the following areas:

  • Early Childhood Development and School Readiness
  • Education/Disabilities
  • Implementation of Curriculum
  • Transition to Head Start/other preschool programs
  • Coaching of Family Support Workers
  • Early Head Start Education and Disability Services Coordinator ensures compliance with the Head Start Performance Standards and the Head Start Act


Assist in the planning, development and direction of the Early Head Start Program to ensure that the development of the Early Head Start program meets all performance standards as defined by Head Start Program Performance Standards.

Assist in completing reports, including annual school readiness report, preparation of the budget and grant application

Monitor data collection in essential areas of children’s school readiness, disability and Family Support Worker completion rates.

Participate in meetings and or training as required, and act as a representative for EHS at appropriate community meetings. Participate in planning monthly staff meetings.

Participant in yearly Community Needs Assessment,  Self-Assessment and Federal Reviews

Train staff in Early Childhood Development and School Readiness as needed and/or coordinate trainings for staff

Review all child development screens and assessments

Monitor results of on-going assessment, including school readiness

Maintain socialization evaluations, monitor plans and attendance reports

Facilitate Transitions to Head Start, referrals to Head Start Program, and consent for Head Start to share information

Coaching Family Support Workers, monitoring the coaching plan and reporting on the coaching process

Monitor children with disabilities; ensure that 10% of the children enrolled in the program have a documented disability, maintain files, track Early Intervention services, track initial IFSP or IEP and receive update reviews as scheduled

Collect and Review monthly disability reports to ensure that curriculum has been adapted and individualized

Update program plan for Children with Disabilities to meet or exceed Performance Standards

Act as a resource for parents and staff as needed

Will cover cases due to the absence of a worker and be required to provide home visiting services.


A Bachelor’s degree in early childhood education, child development, or related field required. Two years or more of direct experience working with families preferred.

Training and experience in adult learning and in using assessment data to drive coaching strategies aligned with program performance goals preferred.

Must have valid driver’s license evidencing safe driving history and a reliable vehicle.

Must be able to pass an acceptable background check. Employment will be conditional pending the outcome of the background check.

If you are interested in being considered for this position, please submit your resume, cover letter and three professional references to the

CAP is an EOE/AAE.